Skip to content

The perfect to-do list

    To-do lists can relieve the burden on the memory and bring structure into the daily work routine, whereby this list should not be a notepad lying around somewhere, but one should always have the to-do list in front of one’s eyes, because in this way one relieves one’s cognitive structures of the things that still need to be done and can be happy about being able to check something off.

    • There are studies that show that handwritten notes on paper are more effective because you link motor performance with the cognitive aspects, but in teamwork, on the other hand, digital lists make more sense.
    • Everyone should therefore find their own system, and the best way to do that is through trial and error, because everyone has a feeling for which user interface appeals to them most.
    • Whether digital or analogue, on an effective to-do list you should divide large tasks into smaller sub-steps, because it makes sense to visualise the individual steps and create something like a small project plan.
    • To do this, it is important to write down daily goals as concretely as possible, because the better you break down and structure the upcoming tasks, the easier they are for your brain to grasp.
    • Many people find it difficult to set priorities correctly because they tend to give things a prioritisation that is demanded from the outside. Instead of general buzzwords, one should choose concrete task formulations.
    • Also important is one’s own time management, i.e. realistically assessing how much time one needs for which task, allowing for about thirty percent time buffer per task.
    • Incidentally, most people work easier and faster in the morning and in the forenoon, which means that it can make sense to work on more time-consuming and demanding tasks first thing in the morning and to postpone activities such as working through e-mails until the afternoon.